Funding & Grants

Application forms & information

This section give information on where to find funding for artists, community groups and organisations. [Local & National]

Find out what assistance is available by checking this comprehensive list of funding providers with website links to application forms and guidelines.

CREATIVE COMMUNITIES SCHEME

The Creative Communities Scheme supports and encourages local communities to create and present diverse opportunities for accessing and participating in arts activities.

Under the scheme, 'the arts' are broadly defined as 'all forms of creative and interpretative expression'. This includes opportunities for creative participation in  performance, music, visual arts, digital art, applied arts, arts education, Toi Maori, literary workshops, digital storytelling, and many other activities.

To read more about the funding criteria and you eligibility CLICK HERE

Contact Judith Whyte (Central Otago District Council) for more information.

DDI 03 440 0618

Fax 03 440 0606

Email judith.whyte@codc.govt.nz

CENTRAL LAKES TRUST [The Central Lakes Trust was established to grant funds for community charitable purposes]

Central Lakes Trust

Always open for applications? Yes

Will fund: Groups

Criteria: * Applications must meet charitable criteria * Applications must also definitely meet a community need *

Districts: Teviot Valley; Roxburgh; Central Otago (Alexandra, Cromwell, Poolburn); Upper Clutha ( Wanaka, Hawea, Makarora); Wakatipu Basin (Queenstown, Arrowtown, Glenorchy); Milford Sound area to Big Bay. Areas adjacent, but not included are the Maniototo and Kingston.

Purposes funded: Welfare; education; religious activities; heritage projects; environment initiatives; arts, music and scientific activities; public recreation; youth; crisis and victim support; citizens advice; emergency services; the disabled; health; community need.

Expenses funded: Operational, unless applicant meets sustaining grant criteria.

Purposes not funded: Sporting (unless maintenance of a publicly owned facility); projects which are the responsibility of central or local government funding; Political organisations; Projects in retrospect, this includes projects that have started at the time the funding decision is made.

Expenses not funded: Lobby groups; investment for businesses; commercial activities; dept repayment.

About the fund

History of fund: The Central Lakes Trust was endowed by the Otago Central Electric Power Board in December 2000. It is a charitable trust formed by the winding up of the Otago Central Electric Power Trust after the 1998 Electricity Industry Reform Act made the consumer trust inoperable.

Fund Objectives: To provide a 'helping hand' to organisations and groups who service a need in the community which is defined in terms of welfare, education, religious activity or other purposes beneficial to the community.

Funds available: $4,000,000.00

Funding last year: $4,317,128.00

Grants last year: 100

Application process

How to apply: There are now no closing dates for applications under $500,000. However you need to allow up to three months from submitting an application before the outcome will be known. Any events/projects must not be held before an outcome is received from our Trust as this would be deemed to be retrospective. Applications over $500,000 close on 30 November each year with an outcome in late March the following year.

Information/guidelines for grant applications can be downloaded here.

To apply for funds, you need to use an official application form that can be downloaded here or picked up from any library or District Council Office. If you prefer, you can telephone the Trust office and we'll send you one, or just email us on info@centrallakestrust.org.nz

Info required: There is a comprehensive checklist of information. This includes all financial details of an organisation's financial position as well as the project or activity. Refer to application form for full details.

Decision process: Quarterly: April; June; September and December

Decision makers: 6 trustees elected by local community.

Notified: By letter

How payment is made: By electronic transfer only

Reports required: Each grant has its own conditions. All grant are required to complete an accountability report during the 12 months after the grant is received.

Other information: Please note that sport does not qualify as a charitable purpose, although providing public recreational facilities may in some cases be deemed to be charitable, depending upon individual circumstances. In these cases, it's a good idea to telephone the Trust staff to discuss it.

Contact details: 

Office Administrator
Central Lakes Trust
Phone: 0800 00 11 37

e-mail: info@centrallakestrust.org.nz
Web: http://www.centrallakestrust.org.nz

Address:
PO Box 138
Cromwell 9342

CLASS [Central Lakes Trust Arts Support Scheme]

These grants are administered by the six Community Arts Councils in the Central Lakes Trust region to increase, at a local level, both participation in the arts and the range and diversity of arts available to the community. 

These grants are administered by the six Community Arts Councils in the Central Lakes Trust region to increase, at a local level, both participation in the arts and the range and diversity of arts available to the community. 

The maximum amount per project that can be funded through this Scheme is $2,000. If funding greater than $2,000 is required, then a formal application should be made to the Central Lakes Trust by way of the standard Central Lakes Trust grant application form.

Conditions of CLASS
For the purposes of the Central Lakes Trust Arts Support Scheme, "Arts" is defined as, "all forms of creative and interpretive expression". These include:

  • Language, Arts and Literature
  • Performing Arts
  • Visual Arts
  • Multi-disciplinary (projects which cross over two or more of the above categories)
  1. Applicants must meet the Scheme's eligibility criteria 
  2. Grants are limited to a maximum of $2,000 per project
  3. Applicants can only receive one grant in any 12-month period from Central Lakes Trust either through: Central Lakes Trust Arts Support Scheme, or directly from Central Lakes Trust itself

Download CLASS Application Form & Guidelines 

Community Arts Council Contacts

Alexandra Community Arts Council
Kathi McLean
Central Otago REAP, 17A Brandon Street, Alexandra 9391
Telephone: 03 448 6115
Email: kathi@coreap.org.nz

Creative Queenstown
Jan Maxwell
Queenstown Lakes District Council, Private Bag, Queenstown 9348
Telephone: 03 441 0469
Email: janm@qldc.govt.nz

Cromwell & Districts Community Arts Council
Peter Mead
82 Neplusultra Street, Cromwell 9310
Telephone: 03 445 1266
Email: perome@xtra.co.nz

Heather McPherson
320 Felton Road, Bannockburn RD 2, Cromwell 9384
Telephone: 03 445 0477

Roxburgh Community Arts Council
Wyn Dryden
16 Henderson Drive, Molyneux Estate, Alexandra
Telephone: 03 448 8925

or

Anita Christie
49 Scotland Street, Roxburgh 9500
Telephone: 03 446 8130 
Email: randachristie@kinect.co.nz

Upper Clutha Community Arts Council
Robyn van Reenen
P O Box 216, Wanaka 9343
Telephone: 03 443 1810
Email: rvr@cleangreen.co.nz

OTAGO COMMUNITY TRUST [The Otago Community Trust is a philanthropic organisation which applies its Trust funds for charitable and other purposes which are of benefit to the community]

Otago Community Trust

Will fund: Groups

Criteria: The Trust will distribute money to any organisation whether it is incorporated or not, but the organisation must not be run for private profit. In general an organisation will be:

* An incorporated society.

* A registered charitable trust.

* A limited liability company fully owned by one of the above and operating for charitable purposes.

* An unincorporated body which although not formally constituted is controlled by an association of persons and produces annual accounts. These groups can apply for a donation up to $1,000.

Note: It is important that the Trust is aware of the tax status of all the above types of organisations which apply for a donation. See details on the application form.

Districts: Otago Region excluding Queenstown, Arrowtown and West-Otago.

* Art and Culture including performances, events, societies and master classes.

Expenses funded: most costs/expenses eligible - see exclusions for more information

Purposes not funded: # Endowments.

# Political parties or lobby groups.

# Projects which the Trustees consider to be the responsibility of local or central government.

# Projects intended to repay debt.

# Projects in retrospect.

Expenses not funded: # Individuals

# Commercial organisations

# Sponsorships

# Travel to conferences, seminars, reunions etc.

# Mainstream salaries, rents or similar overhead costs.

About the fund

History of fund: The Trust was established under the Trustee Restructuring Act 1988.

Fund Objectives: The objective of the Trust is to help organisations carrying on charitable, cultural, philanthropic and recreational work which is of benefit to the people of Otago. Each application is judged on its own merits and its potential value to the community.

Funds available: $5,500,000.00

Upper limit: No set upper limit.

Funding last year: $3,415,020.00

Grants last year: 233

How to apply: The Otago Community Trust has established a set of guidelines for organisations seeking a donation. 

Applications should always be submitted on the Trust's application form. Additional information in support of the application may be attached.

When to Apply
While applications will be accepted at any time, organisations may receive only one donation during the Trust's financial year which ends on 31 March. If you are unsuccessful with an application you may apply again during that year.

Info required: Application form required with a detailed proposal, budget, other fundraising efforts, benefit to the group and wider community, audited accounts and annual report included.

Decision process: It usually takes about 2-3 months to process large applications. Small donation applications take over three months.

Decision makers: The Trustees of the Otago Community Trust

Notified: In writing

How payment is made: By cheque or direct credit, once conditions of the donation offer are met.

Reports required: The Trust would like to know how your project went, and importantly how your project contributed to making your community a better place to live, work and play. The Trust will write to you 12 months after your donation was approved asking you to complete an Accountability Report.

Donations Manager
Otago Community Trust
Phone: 0800 10 12 40
Fax: (03) 477 1869
e-mail: info@oct.org.nz
Web: http://www.oct.org.nz/applying_for_donations/

NZ COMMUNITY TRUST [NZCT is one of New Zealand's largest gaming trusts]

NZ Community Trust

Will fund: Groups

Criteria: Any Charitable, Philanthropic or Culture purpose, or any other purpose that is beneficial to the community or any section of it. This includes but is not limited to: Sporting Clubs and Amateur sporting teams, recognised social service or welfare agencies and educational organisations.

Districts: National

Purposes funded: *Arts * Culture *Children *local communities *education *health *sport & recreation *youth *elderly

Purposes not funded: *Professionalism *Retrospective Costs *Individuals *Trade tournaments *Commercial gain *

Expenses not funded: Sport: 1. Professional sports, apart from where a professional is involved in coaching, training or development of junior sport. 2. Grants to non affiliated or social sports clubs or teams, including those playing in corporate leagues 3. Trade tournaments or sporting events staged primarily for commercial publicity and/or the benefit of a select industry group. 4. Affilliation fees, individual or team memberships and subscriptions. 5. Dress uniforms, tracksuits (unless for school, regional or national representative teams), training uniforms and personal gear bags. 6. Laundry costs, commercial gym fees and major medical costs 7. Cash prizes or large non-cash prizes 8. Grants to any sports facility run for commercial profit, such as billiard parlors, 'country clubs' for golf, or clubs with closed memberships. 9. Grants to clubs that use commercial gaming machine hotel sites as a clubroom or sporting venue.

About the fund

History of fund: The Trust was formed 17/8/98. From the beginning of 2009, close-off dates for applications were introduced to help streamline the grants process and help grants applicants with their funding planning.

Fund Objectives: NZCT's main focus is to provide funds for amateur sport. Around 80% of our grants are for sporting purposes. We also support other important causes, including rescue and life saving services, arts and community groups and education.

Funding last year: $5,048,909.00

Grants last year: 496

Application process

How to apply: Application form can be downloaded from the website or can be uplifted from gaming venues operated by the Trust or alternatively contact the trust direct

Our close-off date for receiving grant applications is the 20th of each month. We aim to confirm grant decisions by the end of the following month.

Decision process: Around six weeks after close off date.

Decision makers: Net Proceeds Committee of NZCT

Notified: Email

How payment is made: Direct Credit

Reports required: Your consent to be audited and declaration form must be signed. Receipts or any unused funds must be returned to NZCT.

Other information: For all applications:

An original bank deposit slip for your organisation. If your application is successful, NZCT will direct credit the grant funds to this account.

Two quotes for each item you would like funded.

An official resolution to apply specifically for this funding including the original signature of the secretary of your organisation.

For GST registered organisations: The GST number of your organisation.

For incorporated societies: A copy of the Certificate of Incorporation for your organisation.

For organisations with IRD charitable status: A copy of the IRD Charitable Letter of Confirmation for your organisation.

For applications of $10,000 or more: The most recent year-end financial accounts (preferably audited) for your organisation.

For applications of $20,000 or more: A list of all grants your organisation has received over the past financial year and the current year to date. The list must show from whom the grant was received, the amount of the grant and the purpose of each grant.

THE MAZDA FOUNDATION TRUST [The Mazda Foundation is a charitable trust that provides assistance to a broad cross-section of charitable entities and causes throughout New Zealand]

The Mazda Foundation Trust

Closing dates: Saturday 30 June 2012, Sunday 30 September 2012

About the fund

History of fund: Mazda since 1972 has been offering New Zealanders vehicles that are a little out of the ordinary. During that time as well as meeting the nation's everyday motoring needs we have introduced an array of innovative and lifestyle vehicles that today are characterized by technological innovation and superb quality. Mazda through this time has also participated in the community beyond the traditional role of an automotive organization, fostering a spirit of community involvement. It is from this that the concept of the Mazda Foundation has emerged.

Fund Objectives:
The Mazda Foundation Trust aims include (but are not limited to) the provision of financial aid to individuals and causes which may qualify for income tax deductibility for gifts and which provide:

Assistance towards the maintenance and improvement of the natural environment

Assistance in the advancement of culture and education to achieve excellence at all levels in the community

Assistance to young people through advancement of education and employment skills development, with particular emphasis on children from deprived backgrounds

Assistance in the arts where the goal is to educate and expose the NZ public on NZ culture.

Application process

How to apply: Application guidelines and form can be downloaded here or from our website or from the contact address given.

There are three closing dates for funding rounds every year: 31 March, 30 June and 30 September. Applications can be submitted for any of these rounds by sending us a submission before the due date.

Info required: * Organisation information * Purpose of grant * Indication of what area the grant is targeted towards: * arts/culture *education * employment/skills development or other (please specify) *detailed outline of the project including proposed timeline and implementation schedule. * Referee who can endorse the project

Decision process: Successful applicants are notified after the Trustee meetings held in April, July and October.

Decision makers: Mazda Foundation Trustees

Notified: Refer to Funder

How payment is made: Refer to Funder

Reports required: Negotiated between successful applicants and the Trustees.

Contact details
The Secretary
Mazda New Zealand

Phone: 09 571 9722
Fax: 09 571 9730
e-mail: smcgowan@mazda.co.nz
Web: http://www.mazdafoundation.org.nz

PUB CHARITY [As a Charitable Trust our focus is on supporting communities all over New Zealand]

We make a huge difference to a wide range of local causes each year by returning millions of dollars in gaming machine proceeds to New Zealand communities.

What's unique about Pub Charity is our target of returning 95% of available donation funds right back into the community where they were raised. This means the gaming machines in Pub Charity venues really are supporting their local communities. 

It is Pub Charity’s policy to return funds generated from a local community back into that community. This means that to be eligible for a Pub Charity donation, there must be a Pub Charity venue operating in your region. To find out if there is a Pub Charity venue in your area click here

READ THE CRITERIA

The Pub Charity Board of Trustees met on 30 November 2011 and considered the criteria for the distribution of Net Proceeds. They determined that the current criteria will remain unchanged for the coming year 2011/2012. To view a PDF of the Pub Charity Donation Criteria, click here

Here are some of the key things you need to be aware of before you apply for funding.

  • Your organisation must be: an incorporated society; a charitable body recognised by the Inland Revenue Department; a non-profit organisation; and/or, if applicable, a club or group affiliated to or a member of a recognised national organisation. It must have a valid constitution and a set of rules and be able to produce on request credible financial statements.
  • Your organisation must have a bank account in the name of your club/group or organisation.
  • Only a beneficiary or member of the organisation can apply for funding on behalf of your organisation.
  • If you are applying for property maintenance or purchase costs, you will need to provide supporting information as to the tenure or ownership of the relevant property.
  • No applications will be accepted from an applicant who operates their own gaming machines.
  • Applications must be for charitable purposes and will need to be within one of the following donation distribution groups:
    • Community, culture and arts
    • Education (including pre-school, kindergartens, playgroups, Kohanga Reo)
    • Fire brigade, ambulance, life saving
    • Health, and health-related purposes
    • Youth
    • Sport, recreation, leisure

COMPLETE THE APPLICATION

It is really important that you complete all the applicable areas of your form and provide all the information we need – otherwise we won't be able to process your application.

Download a PDF on how to fill out the Pub Charity Application Form.

Requirements
Pub Charity must keep all original applications and attachments on file for Department of Internal Affairs audit purposes, whether they are successful or not, so please make a copy of all the documents that you send in. We are unable to provide copies once received.

We wish you the very best of luck with your application.

SEND US YOUR APPLICATION

Send the completed form and all required documents to:

Pub Charity 
Level 2, 190 Taranaki Street
PO Box 27009 
WELLINGTON

Important:
To maximise your chance of success, it is best to send your application in well before the deadline date to allow time for any queries to be resolved prior to consideration.

Applications must be physically received at our office (not our Post Office Box) by 5pm of deadline date to be processed for the next Net Proceeds Committee meeting. 

The Pub Charity Net Proceeds Committee meets once a month to assess donation applications. (Excluding December). Applications must be in our office by the sceduled closing date to be included for consideration of the Net Proceeds Meeting date.
We encourage you to send your application in early so any queries can be clarified prior to closing date.

Go to Pub Charity website for more information on applying for funding.

ASIA:NZ ARTS GRANTS [Through our arts grants, we support New Zealand-based organisations and individuals running projects of merit that educate New Zealanders about Asian arts and culture]

Closing dates: Friday 27 July 2012, Friday 30 November 2012

Will fund: Groups and Individuals

Criteria: * Arts and cultural institutions

* New Zealand-based arts professionals

* Local and regional councils

* Festival and event organisers

* Individuals (must be New Zealand citizens or permanent residents)

Note: We are no longer able to support community projects that primarily benefit the applicant community. Community-based projects must demonstrate support by local government or arts institutions. We are in the process of updating our application form to reflect these changes.

If you are unsure about your eligibility to apply, please email culture@asianz.org.nz.

Districts: National

Purposes funded: The grants cover professional development and arts as well as community events or projects supported by local government.

Expenses funded: *Costs associated with participation in artist-in-residence programmes in the Asian region

*Costs associated with work placements for arts professionals in the Asian region

*Hosting of international speakers, teachers, and arts practitioners from the Asian region.

Purposes not funded: Projects that have already been completed *Promotional projects run by diplomatic posts *Commercial projects, or events or projects that will accrue profit *Ongoing assistance for the same project *Conference attendance

Expenses not funded: Information not available.

About the fund

History of fund: Asia New Zealand Foundation is a non-profit, apolitical organisation dedicated to promoting greater understanding between New Zealand and its Asian neighbours.

Fund Objectives: Through the arts and community grants we support New Zealand-based organisations and individuals running projects of merit that educate New Zealanders about Asian arts and culture. Asia:NZ will also accept applications for funding to attend self-organised artist residencies.

Upper limit: Up to $4,000

Application process

How to apply: Ensure you have carefully read the guidelines section of the form before applying. Only apply if the start date of your event or project is four weeks or more from the deadline date.

Complete all sections of the application form: there is a checklist at the end which will help you determine if you have provided all the required documentation.

Info required: *Applications must show how the project will reach the wider community *Applicants must submit reports on all previous grants they have had before a new application will be considered *Community groups may apply in only one grant round per financial year (July 1 - June 30) *Competitive quotes must be included with all applications *Incomplete or late applications will not be considered.

Decision process: You will be notified of the result of your application within two to six weeks of the deadline.

Decision makers: Asia:NZ

Notified: In writing

How payment is made: Direct Credit

Reports required: It should be noted that Asia:NZ is liable to inspection by the Office of the Auditor General. Therefore, all successful applicants will be required to account for the spending of funds received. Asia:NZ will require the funds to be returned if how they were used cannot be adequately accounted for.

Other information: Applications cannot be considered retrospectively - ONLY APPLY if your event or project start date is FOUR WEEKS or more from the deadline date.

Through the arts and community grants we support New Zealand-based organisations and individuals running projects of merit that educate New Zealanders about Asian arts and culture.

Eligibility

Art grants are available to:

  • arts and cultural institutions
  • New Zealand-based arts professionals
  • local and regional councils
  • festival and event organisers
  • individuals who are New Zealand citizens or permanent residents.

The grants cover professional development, such as self-arranged residencies, as well as community events or projects supported by local government.

Note: We are no longer able to support community projects that primarily benefit the applicant community. Community-based projects must demonstrate support by local government or arts institutions. We are in the process of updating our application form to reflect these changes.

If you are unsure about your eligibility to apply, please email culture@asianz.org.nz.

How to apply

Fill in the electronic application form below, completing all sections. Please read the guidelines section of the form to ensure you meet the grant criteria. Use the checklist at the end to make sure you have provided all the information and documents required.

Note: You can only apply for a grant if the start date of your event/project is four weeks or more from the deadline date.

Send two copies of the application and all supporting documents to:

Contact details

Project Officer, Culture
Asia New Zealand Foundation
Phone: (04) 470 8708
e-mail: culture@asianz.org.nz
Web: http://www.asianz.org.nz/opportunities/arts-and-community